Privacy Policy

The Most Ancient Anamnetic Order of Trikala

This privacy policy sets out how The Most Ancient Anamnetic Order of Trikala (MAAOoT) uses and protects any information that you provide when you use this website, engage with our services, or participate in our programmes.

MAAOoT is committed to ensuring that your privacy is protected in accordance with the General Data Protection Regulations 2018 (GDPR) and the Data Protection Act 2018. Should we ask you to provide certain information by which you can be identified when using this website or our services, you can be assured that it will only be used in accordance with this privacy policy.

MAAOoT may change this policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes. This policy is effective from 01/01/2021.

Any questions regarding this Privacy Policy or our privacy practices should be sent to:

Email: privacy@maaoot.org

What We Collect

We may collect the following information:

When you visit our website:

IP address
Browser type and version
Pages visited and time spent
Referring website addresses

When you contact us or subscribe:

Your name
Email address
Phone number (if provided)
Message content
Communication preferences

When you apply for or participate in our programmes:

Contact information
Date of birth
Emergency contact details
Health information relevant to participation
Previous experience and background (as relevant to your journey)
Payment information (processed securely through our payment provider)
Session notes and progress records (with your guide)

When you engage with our content:

Podcast listening preferences
Blog post interactions
Email engagement metrics

What We Do with the Information We Gather

We require this information to understand your needs, provide you with better service, and in particular for the following reasons:

Service Delivery:

To process applications for our programmes
To provide guidance and instruction
To maintain records of your progress and journey
To communicate with you about your sessions and practices

Communication:

To respond to your enquiries
To send programme-related information
To provide resources and materials relevant to your journey
With your consent, to send newsletters, blog posts, and podcast updates
With your consent, to inform you about new programmes or offerings

Internal Operations:

Internal record keeping and programme improvement
To improve our website and services
To ensure the safety and wellbeing of all participants
For statistical analysis (using anonymised data)

Legal Basis for Processing

We process your personal data based on:

Consent: Where you have given clear consent for specific purposes
Contract: Where processing is necessary to fulfil our services to you
Legitimate interests: Where necessary for our legitimate business interests (such as improving our services)
Legal obligation: Where we need to comply with legal requirements

Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes outlined in this privacy policy:

Programme participant records: Maintained for the duration of your participation plus 7 years
Email communications: Until you unsubscribe
Website analytics: 26 months
Payment records: As required by financial regulations

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect.

All data transmissions are encrypted using SSL technology. Access to personal information is restricted to authorised personnel only, and all staff are trained in data protection requirements.

How We Use Cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

We use cookies for:

Essential website functionality
Remembering your preferences
Anonymous analytics to improve our services
Social media integration (where you choose to interact with these features)

You can choose to accept or decline cookies through your browser settings. Declining cookies may prevent you from taking full advantage of the website.

Third-Party Services

We may share your information with trusted third parties who assist us in:

Payment processing (we do not store payment card details)
Email communication services
Website analytics (using anonymised data)
Cloud storage providers

All third-party processors are required to maintain appropriate security measures and process data only according to our instructions.

Your Rights

Under GDPR, you have the following rights:

Access: Request a copy of the information we hold about you
Rectification: Request correction of inaccurate information
Erasure: Request deletion of your information (subject to legal requirements)
Restriction: Request limitation on how we process your information
Portability: Request your data in a transferable format
Objection: Object to certain types of processing
Withdraw consent: Where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact us at privacy@maaoot.org

Children's Privacy

Our services are not directed to individuals under 18 years of age, and we do not knowingly collect personal information from children under 18.

International Transfers

Your information may be transferred to and stored on servers located outside the European Economic Area (EEA). We ensure appropriate safeguards are in place for such transfers in accordance with GDPR requirements.

Links to Other Websites

Our website may contain links to other websites. We are not responsible for the privacy practices of other sites. We encourage you to read the privacy statements of any linked sites you visit.

Changes to This Policy

We may update this privacy policy from time to time. The updated version will be indicated by an updated "effective from" date, and the updated version will be effective as soon as it is accessible.

Contact Information

If you have any questions about this privacy policy, our data practices, or wish to exercise your rights, please contact us at: